Human Resource Services
Incentive Efficiency Program Suggestion Eligibility
For a suggestion to be considered eligible for a cash award, it must:
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Be written or typed on Form IEP-1.
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Be signed by the eligible employee(s).
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Be received by Training and Organizational Development, P.O. Box 115006, where it will be date stamped and assigned a number.
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Recommend a specific action and estimate a net cost savings or generation of new revenue. When estimating new savings or new revenue, the following items should be prepared carefully to assure prompt processing of awards by the Bureau of State Payrolls:
- Schedule with sufficient detail to identify all individual components affected by the suggestion must demonstrate the net savings or new revenue by comparing historical costs with estimated future cost or historical costs with estimate future cost or historical revenue with estimated future revenue.
- The source of all components of the schedules must be provided. The accounting methods used must be disclosed. The detailed supporting documentation for amounts presented on the schedules must be tabulated and grouped in a manner consistent with and traceable to the schedules, and must be readily available upon request. Supporting documentation for historical costs or revenue must be traceable to the university’s official accounting records.
- Directly affect an operation or procedure of the University of Florida.
- Be implemented and result in net savings or new revenue.
- Be original. (If the suggestion is a duplicate of one already received, the suggestion received first shall be the one considered.) However, there may be circumstances in which a second suggestion significantly improves upon the original suggestion, in which case it will be accepted and considered. If an eligible suggestion is improved, or a different or better application for an original suggestion is found, as a result of the evaluation of implementation of the suggestion, the original suggestion shall still be eligible for a cash award. However, a suggestion must be sufficiently developed to be implemented.
The IEP committee chairperson must review the schedules and supporting documentation for accuracy and completeness prior to submission of a suggestion to the IEP committee. Copies of the schedules, containing notations of the sources of information presented, must be submitted to the Bureau of State Payrolls with the requisition for payment of the award and other documents applicable to the review and approval by the IEP committee chairperson and IEP committee.
Note: A committee appointed by the university President will evaluate all eligible suggestions and determine if the suggestion is accepted or disapproved.